Question 1

How do we configure APCM billing codes within the eCW Item Master?

Accepted Answer

To set up APCM codes in eClinicalWorks, navigate to the Item Master and add the specific G-codes or CPT codes required by CMS. Ensure these are mapped to your primary care providers and linked to the correct fee schedule. You should also categorize these codes under a 'Chronic Care' label to facilitate easier reporting within the eBO (eClinicalWorks Business Optimizer) module.

Question 2

Can the eCW Care Management module handle APCM requirements?

Accepted Answer

Yes, but it requires specific optimization. You must enable the Care Management module and configure the 'Care Plan' section to align with APCM documentation standards. Most practices find success by creating custom SmartForms within eCW to track the specific clinical elements required for APCM, such as medication reconciliation and social determinants of health (SDOH).

Question 3

How do we create custom templates for APCM documentation in eCW?

Accepted Answer

Use the eCW Template Editor to build dedicated APCM encounter types. Incorporate merge fields that pull from the patient's problem list and current medications. Ensure the template includes a dedicated 'Time Spent' field that calculates non-face-to-face minutes, as this is critical for justifying the APCM billing levels to Medicare during an audit.

Question 4

How can we identify eligible APCM patients using the eCW Registry?

Accepted Answer

Utilize the eClinicalWorks Registry (Population Health) tool to run queries based on ICD-10 codes, insurance type (Medicare), and last visit date. By filtering for patients with two or more chronic conditions who have visited the clinic in the last 12 months, you can generate a targeted list of candidates for APCM enrollment and outreach.

Question 5

How does eCW track the 20 minutes of non-face-to-face care for APCM?

Accepted Answer

eCW provides a 'Time Tracking' feature within the Care Management module, but it is often manual. To automate this, Tile Health integrates with eCW to log time spent on AI-driven patient interactions directly into the patient's chart. This ensures that every minute of phone-based care coordination is accurately recorded for billing purposes without manual staff entry.

Question 6

What is the best way to prevent APCM claim denials in eCW?

Accepted Answer

Ensure that the 'Billing Alerts' feature in eCW is configured to flag any APCM code that lacks a corresponding documentation entry in the Care Management module. Additionally, verify that the patient's consent is documented in the 'Global Alerts' or 'Patient Notes' section, as Medicare requires proof of consent for APCM services.

Question 7

Can we use eBO (eClinicalWorks Business Optimizer) to track APCM ROI?

Accepted Answer

Absolutely. You can build custom eBO reports that compare the cost of care management staff and AI subscriptions against the total revenue generated from APCM G-codes. This allows independent practices to visualize the profitability of their chronic care programs and identify gaps in patient enrollment or billing cycles.

Question 8

How does the eCW Patient Portal support APCM billing?

Accepted Answer

The eCW Patient Portal (Healow) can be used to distribute and collect the comprehensive care plan, which is a requirement for APCM. By documenting that the patient has accessed their care plan via the portal, you create a digital audit trail that supports your billing claims and improves patient engagement scores.

Question 9

How does Tile Health AI integrate with the eCW schedule?

Accepted Answer

Tile Health uses secure API integrations to read the eClinicalWorks schedule in real-time. When an APCM-eligible patient calls, the AI identifies them, handles their inquiry, and can even schedule follow-up appointments directly into the eCW provider's calendar, ensuring a seamless workflow for the front office staff.

Question 10

Can AI call logs be automatically uploaded to eCW Progress Notes?

Accepted Answer

Yes. After every AI-led chronic care interaction, Tile Health generates a clinical summary and a time-stamped log. This data is pushed into the eCW 'Documents' tab or directly into a 'Progress Note' as a lab result or correspondence, ensuring that all care coordination activities are visible to the clinical team.

Question 11

How does AI help capture more APCM revenue for eCW practices?

Accepted Answer

Many eCW practices fail to bill for APCM because staff are too busy to perform the required monthly outreach. Tile Health's AI automates these check-ins, performing the 20 minutes of required monthly care coordination via phone. This allows the practice to bill the higher-reimbursement APCM codes consistently across their entire eligible patient base.

Question 12

Does the AI handle patient consent for chronic care in eCW?

Accepted Answer

The AI can be programmed to explain the APCM program to eligible patients and capture verbal consent. This interaction is recorded and a note is automatically created in eCW, satisfying the CMS requirement for documented patient consent before billing the initial APCM service.

Question 13

Is the Tile Health and eClinicalWorks integration HIPAA compliant?

Accepted Answer

Yes. All data exchanged between Tile Health and eClinicalWorks is encrypted in transit and at rest. We sign a Business Associate Agreement (BAA) with every practice and use secure eCW API credentials to ensure that patient PHI is handled in full compliance with HIPAA and HITECH regulations.

Question 14

How do we document 24/7 access to care in eCW for APCM?

Accepted Answer

APCM requires that patients have 24/7 access to their care team. By using Tile Health's AI as an after-hours solution integrated with eCW, you can document that patients have a continuous point of contact. The AI can triage calls and escalate urgent issues to the on-call provider while logging the interaction in the eCW Hub.

Question 15

Does eCW support the interoperability requirements for APCM?

Accepted Answer

eClinicalWorks is a certified EHR that supports FHIR APIs and CommonWell/Carequality integrations. This interoperability allows Tile Health to pull necessary clinical data to inform AI interactions and push back structured data, meeting the CMS requirement for electronic sharing of care plans and clinical summaries.

Question 16

How do we handle the annual care plan review in eCW?

Accepted Answer

The annual review should be documented using a specific 'APCM Review' encounter type in eCW. Use the 'Clinical Quality Measures' (CQM) dashboard to track which patients are due for their annual plan update, and use AI-automated calls to schedule these comprehensive reviews with the provider.

eClinicalWorks APCM Revenue & FAQ Guide | Tile Health

eClinicalWorks APCM Configuration

Billing and Revenue Cycle Management

AI Call Handling and eCW Integration

Compliance and Interoperability

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