Solo Practice APCM Compliance & Documentation Guide

For audit protection, every AI-assisted interaction must generate a timestamped, clinical note that is pushed to the patient's chart. Our system creates detailed summaries of patient check-ins and medication adherence updates, providing a clear audit trail that proves the medical necessity and time spent on care coordination.

Yes. To remain compliant, all care management activities must be part of the patient's permanent electronic health record. Our turnkey solution integrates with common solo practice EHRs to automatically upload encounter notes, ensuring your documentation is centralized and accessible for any future CMS reviews.

Tracking time manually is the biggest hurdle for solo doctors. Our platform uses automated digital timers for every patient interaction, from phone triage to care plan updates. This data is aggregated monthly, allowing the solo doctor to review and approve the total time spent before submitting claims.

Yes, provided the AI operates under the physician's established protocols and the data is reviewed by clinical staff or the provider. Medicare recognizes the use of technology to facilitate care management, as long as it supports the provider's ability to manage the patient's chronic conditions effectively.

The goal of a turnkey AI solution is to limit the physician's time to 'exception-based' care. You should spend roughly 2-3 minutes per patient per month reviewing the aggregated care logs and signing off on the monthly billing, while the AI handles the hours of patient outreach and data collection.

AI can facilitate the consent process by explaining the program benefits and costs to the patient. However, the solo practice must ensure that the patient's verbal or written consent is documented in the EHR. Our system captures this consent during the initial outreach call and stores it for compliance purposes.